RIPLEY YOUTH SOCCER CLUB
BY – LAWS
ARTICLE 1 – MEMBERSHIP
Memberships shall be made up of the following types:
PLAYER MEMBERSHIP
These shall be youth players who are properly registered and in good standing. They shall have no voting rights in Club General Meetings.
PARENT MEMBERSHIP
These shall be parents/Legal Guardians of properly registered youth players that are in good standing.
They shall have full voting rights in Club General Meeting with a weight of 1 per each
child that is a registered player in good standing.
COACH MEMBERSHIP
These shall be properly registered coaches and assistant coaches that are in
good standing. If the coach is also a parent/Legal Guardian then the voting rights will be as per the parent/legal guardian membership rights only.
OFFICER MEMBERSHIP
These shall be properly elected officers that are in good standing and will
serve for a term of 2 years for President, Treasurer and term of 1 year for V. President, Registrar (member at large) and Secretary. They have voting rights of 1 vote in Club
General Meetings. If the officer is also a parent then the voting rights will
be as per the parent membership rights only.
To be in good standing in the League, a member must meet all of the following requirements:
All current dues, fees and assessments due to the Club must be paid.
All orders of suspension for players, coaches or parents have been properly served.
There are no penalties, fees, or sanctions against the Club as a result of actions of one of the RYSC’s members that is not resolved.
Failure to comply with one or more of the above sections will result in the Board Members determining that the member is not in good standing. Failure to be in good standing is further defined as meaning members will not be allowed to participate in any activity, game, practice, or meeting conducted by the RYSC.
Every player, parent, officer, and chairman which accepts membership in RYSC thereby agrees for themselves to recognize the administrative jurisdiction and to accept, support and adhere to the regulatory authority of RYSC and the WVSA, as herein provided and as it may hereafter be formulated by such rules and regulations, alterations of and amendments to the Constitution and By-Laws which this RYSC may from time to time enact.
ARTICLE II – OFFICERS (BOARD MEMBERS)
1. PRESIDENT Shall preside at all meetings; appoint committees as needed; enforce the constitution, by-laws, and other rules and regulations of RYSC; supervise the affairs of the other officers in their duties, as authorized by the Board; shall sign warrants for the payment of bills with the Member at Large, as authorized by the Board; act as Chairman of the Board; call meetings upon prior notice; appoint someone to schedule all age-division soccer games ; be an EX-Officio Member of all Committees; and shall see that all Officers and Chairman has updated copies of the Constitution and By- Laws.
2. VICE-PRESIDENT Shall perform all duties and exercise the authority of the President in his/her absence or incapacity; act as the Club Liaison with the West Virginia Soccer Association (WVSA); act as the Club Liaison with other Soccer Clubs, act as the Club Liaison with the Referee Committee; and direct the activities of the Field Chairman, and serve as Chairman of the Appeals and Discipline Committee.
3. SECRETARY Shall keep records of all proceedings of the Club; disburse minutes of all meetings of the Board; and write all official correspondence for the RYSC, serve as coordinator of the club insurance matters, and proved the club newsletter.
4. TREASURER Along with the Registrar (member at large), shall sign documents and contracts for the Club and make deposits of all money of the club; maintain Financial Records of the Club; and report the financial state of the Club at all Board Meetings and at the General Meetings. If said Treasurer is unable to attend a meeting they will transmit a report in writing to the President no less than 24 hours prior to scheduled meeting time.
5. REGISTRAR (member at large) Shall maintain a complete file of applications; ensure that all players are properly registered with RYSC and WVSA; enter registration on current computer registration program, register all youth eligible for participation in RYSC sponsored games; maintain a complete roster, by teams, of all players in RYSC. The Registrar, along with the President, shall sign warrants for the payment of bills, as authorized by the Board; the Registrar, along with the Treasurer, is also responsible to sign documents and contracts for the Club, as well as make deposits of money of the club, as authorized by the Board.
6. REMOVAL
Any Board Member shall be required to resign following a vote
of “no confidence” in his ability to remain in office. The vote of “no confidence” must be passed by three-fourths majority of all Board Members.
One-fourth of the Club can sign a petition for such a vote. The petition must be submitted in writing to the Board Members. Within 10 days of receipt of the petition the Board Members will meet and vote.
The Board Members may call for a vote of “no confidence” on another member of the Board, whose action has been resolved to be grossly negligent, or severe improprieties or other serious irregularities.
If an Officer receives this vote of “no confidence” he/she is automatically suspended from the Board until the next Membership meeting and the members must concur with a two-thirds majority of the vote for the removal to be effective.
7. ATTENDANCE AT MEETINGS
A Board Member not attending three consecutive meetings,
including General meetings, or Board Member meetings, will have his/her office declared vacant unless such absences are excused for a good cause by the Board Members.
8. VACANCIES
In the event any office of the Board Members becomes vacant, the President shall make an appointment to fill such vacancy. This appointment shall be ratified by a majority vote of the Board Members present at the next called Board meeting.
9. COMPENSATION
The Board Members shall serve without salary for their services. Any Board
member may be reimbursed for expenses previously approved by the
Budget or by majority vote of the Board Members.
ARTICLE III – MEETINGS
GENERAL MEETINGS
All meetings of the Club shall be held at such times and at such places as shall be determined by the President. If a majority of the Board Members or one-fourth of the members requests the President to call a General or Special meeting, he must do so within thirty (30) days. Notice of such meeting shall be given not less than ten (10) days prior to the meeting date.
The majority vote of the members present at General Meetings shall decide any question brought before such meeting.
BOARD MEMBERS
The meetings of the Board Members shall be held at a time and place as determined by the President. If a majority of the Board Members or one-fourth of the members requests the President to call a Special Board Meeting, he must do so within ten (10) days. Notice of such meeting shall be given not less than three (3) days prior to the meeting date.
Three (3) members present at any Board Meeting shall constitute a Quorum. The majority vote of the members present shall decide any questions brought before it.
ARTICLE IV – RULES AND REGULATIONS
The Board Members shall establish and maintain the Rules and Regulation for the activities of the RYSC. This document shall be published and made available to all Officers, Coaches, Referee, and Chairmen. Any member requesting a copy will be provided one.
ARTICLE V – APPEALS AND DISCIPLINE
The Board Members shall establish and maintain the procedures of Appeals and Disciplinary actions for the activities of the RYSC. This document shall be published and made available to all Officers, Coaches, Referees, and Chairmen of the League. Any member requesting a copy shall be provided with one.
ARTICLE VI – COMPLAINTS
All filed complaints must be filled out on a complaint form, signed and dated. Once a complaint is filed, the President and Vice President must talk with the person that the complaint is filed against. In return, this person must sign off on a written warning. Failure to do so will result in expulsion. After the 3rd complaint, the person will go before the discipline committee for further action.
ARTICLE VII – TEAM ORGANIZATION
1. Each team in the RYSC shall consist of One Head Coach, One
Assistant Coach, a maximum of eighteen (18) Players with the exception of
modified rules for small sided games per the Rules and Regulations.
2. The COACH’S duties and responsibilities shall be:
A. The instruction of Soccer – Skills and Game Strategy to all players.
B. The development of good sportsmanship and team spirit among all team members.
C. To set an example of good sportsmanship and fair play both on and off the
playing field.
D. To cooperate with club officials and other coaches.
E. To attend all scheduled Coaches Meetings or be represented.
F. To notify the President of any injury to a player under his/her supervision within
24 hours.
G. To notify the Member at Large, of any change in eligibility status of a player on
his/her roster within 24 hours following knowledge of such change.
H. To assist in field work and fund-raising campaigns of the RYSC.
I. To submit the names and telephone numbers of the Assistant
Coach to the Member at Large prior to the first game of the season.
J. To see that all Rules and Regulations of the RYSC are followed by all
assistants, players and parents of his/her team.
K. To ensure that all safety rules are being enforced and that proper playing
equipment is being worn.
L. To ensure that properly completed registration forms are on file before any
player engages in RYSC activities.
M. To ensure that properly signed parent permission slips are in the team’s
possession and at each game, practice, activity of the team.
N. To fill out the online requirements.
O. To have an updated team roster at all team functions.
P. To attend the pre-season Coaches Meeting.
3. The following duties and responsibilities may be delegated to the
ASSISTANT COACH:
A. To perform the duties outlined above for the Head Coach in his/her
absence.
B. To perform the duties established for him/her by the Head Coach.
C. To maintain Player Registration Cards or Roster for the Team and be
prepared to present them to the Referee before each game.
D. To maintain a record of the Team Roster.
E. To distribute, maintain, and collect all team equipment.
F. To coordinate RYSC Committee work with Team Parents.
G. To keep player, parents informed of game and practice schedules, and
other team activities.
H. To fill out the online requirements.
I. To have an updated team roster at all team functions.
J. To attend the pre-season Coaches Meeting.
ARTICLE VIII – SELECTION AND RETENTION OF COACHES
All Coaches will be selected by the board, approved by a majority vote of the Board. This selection should take place before the season starts so that the Coaches can attend the Pre-Season Coaches Meeting.
In the event that a Coach cannot fulfill his/her responsibilities, there will be a replacement with a majority approval of the Board.
The Board can and will, remove any coach if there are repeated problems with players. The league will protect the players and is here for them to learn and thrive. Any coach not meeting the needs of the players can be removed by the majority vote of the Board.
The Board Members shall establish and maintain a basis for which to evaluate Coaches
which shall be used for their selection and retention.
Any person may go through the coach’s selection process. If they are
selected, they must fill out a Risk Management form, do the Concussion Course and do the Sexual Abuse Prevention Training (SAPT). Coach’s Code of Conduct must be signed as well as a child/coach protection form. These things need to be done before the first game or the person can’t coach.
A coaches class will be held. ALL coaches and assistant coaches are required to
attend the class.
ARTICLE IX – FINANCE AND ACCOUNTING
The Treasurer and/or the Registrar (member at large) shall be responsible for the collection and disbursement of all RYSC Funds. The distribution of the funds shall be as per the approved Budget. Any expenditure not stated in the Budget must have Board approval. Registration fees for each player shall be established per the Rules and Regulations.
Any purchase over $2000.00, needs to be approved by the board.
ARTICLE X – INSURANCE
1. Player Insurance will be mandatory and the insurance cost will be included in the
Registration Fee at the start of the season.
2. Liability Insurance shall be carried on all RYSC Officials, Coaches, Concession
Stands and all Playing Fields used by the RYSC.
3. The Board Members of RYSC shall be responsible for securing appropriate
insurance coverage and for submitting all claim reports.
4. No practice or games shall begin prior to the effective dates of the RYSC
insurance coverage.
ARTICLE X – AMENDMENTS
The By-Laws of this League may be amended at any regularly scheduled meeting by a majority of the Board.
ARTICLE XI – EFFECTIVE DATE
These By-Laws adopted by the RYSC shall become effective on the First (1) Day of June in the Year of TWO THOUSAND AND TWENTY FOUR (_2024 ).